POSITION

    APPLICANT’S DETAILS





    YesNo

    In line with UKBA guidance on the prevention of illegal working we will need to verify and take a copy of your original ID documentation as evidence of your right to work in the UK if you are to be engaged by Work Matters Ltd for temporary work.

    YesNo
    YesNo

    WORK EXPERIENCE (Please state most recent first)


    EDUCATION (Please provide a brief overview of these)

    School/College/University: Subject: Grade Achieved: Date:

    TRAINING & DEVELOPMENT (Please provide a brief overview of these)

    Training Establishment: Course/Awarding Body: Date:

    HEALTH & DISABILITY

    The following questions on Health and Disability are asked in order to find out your needs in terms of reasonable adjustments to access our recruitment service and to find out your needs in order to perform the job or position sought.


    CRIMINAL CONVICTIONS


    *Certain types of employment and professions are exempt from the Rehabilitation of Offenders Act 1974 and in those cases particularly where the employment is sought in relation to positions involving working with children or vulnerable adults, details for all criminal convictions must be given. The information given will be treated in the strictest of confidence and only taken into account where, in reasonable opinion of Work Matters Ltd, the offence is relevant to the post of which you are applying. Failure to declare a conviction may require us to exclude you from our register or terminate an assignment if the offence is not declared or later comes to light.

    Work Matters Ltd is committed to a policy of equal opportunities for all work seekers and shall adhere to such a policy at all times and will review on an on-going basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of gender, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political benefits or membership or non-membership of a Trade Union and we place an obligation upon all staff to respect and act in accordance with this policy. Work Matters Ltd shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in any terms of employment or terms of engagement for temporary workers. Work Matters Ltd will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualifications and ability to perform the relevant duties required by the particular vacancy.
    Work Matters Ltd provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form. When we process your personal data we must do so in accordance with data protection laws. Those laws require us to give you a Privacy Statement to explain how we manage your personal data. Please see our Privacy Statement in Annex A.

    Annex A – Data protection

    In this Annex we explain how Work Matters Ltd manages your personal data.

    1. Collection and use of personal data

    a. Purpose of processing and legal basis

    Work Matters Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

    In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

    The legal bases we rely upon to offer these services to you are:

    • Your consent
    • Where we have a legitimate interest
    • To comply with a legal obligation that we have
    • To fulfil a contractual obligation that we have with you
    b. Legitimate interest

    This is where Work Matters Ltd has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Work Matters Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

    • Managing Work Matters database and keeping work-seekers records up to date
    • Providing work-finding services to the individual
    • Contacting the individual with information about similar products or job opportunities
    c. Recipient/s of data

    Work Matters Ltd will process your personal data and/or sensitive personal data with the following recipients:

    • Hiring businesses working with Work Matters Ltd
    • Third parties who carry out audits
    • Payroll service providers
    • Legal advisers
    • Government, Law Enforcement agencies and other regulators
    d. Statutory/contractual requirement

    Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide this data is that Work Matters Ltd may not be able to introduce you to a client.

    Data retention

    Work Matters Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

    The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

    We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

    2. Your rights

    Please be aware that you have the following data protection rights:

    • The right to be informed about the personal data Work Matters Ltd processes on you;
    • The right of access to the personal data Work Matters Ltd processes on you;
    • The right to rectification of your personal data;
    • The right to erasure of your personal data in certain circumstances;
    • The right to restrict processing of your personal data;
    • The right to data portability in certain circumstances;
    • The right to object to the processing of your personal data that was based on a public or legitimate interest;
    • The right not to be subjected to automated decision making and profiling; and
    • The right to withdraw consent at any time.

    Where you have consented to Work Matters Ltd processing your personal data/sensitive personal data you have the right to withdraw that consent at any time by contacting Sarah Harrison -Lamb.

    There may be circumstances where Work Matters Ltd will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

    If you believe that any of your data that Work Matters Ltd processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

    You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

    3. Complaints or queries

    If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Sarah Newcombe.

    You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

    If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Work Matters Ltd will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client).

    YesNo

    CANDIDATE DECLARATION

    I hereby confirm the information given is true and correct. I consent to my personal data and CV being forwarded to clients and consent to my references being passed onto potential employers.